Business Manager Job Description 12112024 – PDF

OVERVIEW

Cistercian Preparatory School (Cistercian) is an independent Catholic preparatory school near Dallas, Texas, educating boys grades 5-12 through an all-honors curriculum. Cistercian is rooted in the life and spirit of Catholic monasticism. It offers talented and motivated young men challenging programs within a supportive community, allowing them to develop their strengths and face their weaknesses in preparation for college and life beyond, all for the good of the whole person in service to God and neighbor.

SUMMARY

Cistercian has a unique appeal that draws in and keeps exceptional talent for the long term. The new Business Manager will play a crucial role in maintaining and further elevating our School’s outstanding standards, while fully engaging with its close-knit community, collaborative spirit, and mission. Given Cistercian’s deep-rooted traditions and long-term vision, the Business Manager must first take the time to understand and embrace our culture before taking action. Reporting directly to the Headmaster, the Business Manager will work closely with other members of the leadership team and build strong relationships with key stakeholders across the School community.

RESPONSIBILITIES

• Oversee and manage Business Office functions including revenue collection, accounts payable, vendor contracts, payroll, human resources, accounting and reporting, regulatory reporting and compliance, risk management, financial aid, the external audit and other business administration activities.
• Review the work of direct reports and provide training as needed. Assist with hiring direct reports as needed.
• Ensure that proper financial policies are in place, detailed records are maintained, and internal controls observed to safeguard assets, protect confidential information, and provide accurate financial reporting.
• Develop, monitor, and manage the School’s budget, ensuring financial resources are allocated efficiently and in alignment with the School’s goals.
• Collaborate with and aid the Headmaster and School Board committees in meeting fiduciary responsibilities.
• Ensure that human resources policies and practices are clearly articulated, consistently applied, and conform to legal requirements.
• Participate in developing school strategy by providing recommendations, financial analysis, projections, and other data to inform the process.
• Model high ethical standards and respect for colleagues, alumni, parents, and students in conducting School business.
• Communicate in a clear and enthusiastic manner to all staff and stakeholders.
• Remain current with business management trends in education and participate in educational opportunities such as reading professional publications, maintaining personal networks, and participating in local, regional, and national professional organizations.
• Learn and understand the culture of our community and the wider educational environment to support the School and its leadership.

SPECIFIC SKILLS AND ABILITIES

• Strong knowledge of Generally Accepted Accounting Principles, budgeting, financial reporting, and investment management – experience in an educational setting is highly beneficial.
• Proficiency in administrative and non-profit financial software systems, Blackbaud preferred. Strong proficiency with Microsoft Office suite.
• Familiarity with human resources practices and employment laws in educational settings.
• Ability to lead and work collaboratively with the School’s leadership, staff, and community.
• Excellent interpersonal and communication skills.
• Strong organizational and time management abilities.
• Keen analytical competence and a detail-oriented work style.
• Adaptability and creativity in problem-solving.
• High ethical standards and integrity.
• Commitment to educational excellence
• Ability to be flexible to the demands of the role as needed.
• Must be able to pass a comprehensive background and credit check.
• Dedication to the school’s mission and values.

 QUALIFICATIONS AND COMPENSATION

• A BBA in Accounting or MBA in Business Administration with a concentration in Accounting, CPA with audit experience is desired.
• Minimum of 5 years of experience in full-cycle accounting, preferably with a managerial background. Some level of non-profit accounting experience is ideal.
• Compensation commensurate with experience.

2024.CPS College Counseling Job Post.12.7.24 – PDF

OVERVIEW

Cistercian Preparatory School (Cistercian) is an all-boys school rooted in the life and spirit of Catholic monasticism. It offers talented and motivated young men (grades 5-12) of all faiths challenging programs within a supportive community. An eight-year, all-advanced honors curriculum that is identical and shared for all 40-48 students of a given Form (grade), the profound communal nature of the pace, depth, and breadth of the academic program allows each student to develop his strengths while discovering his greatest individual success is found in applying his talents for the sake of others.

SUMMARY

College Counseling at Cistercian is an integral part of the school’s overall formation program, designed to lead young men to a deeper understanding of their individual talents, characteristic learning styles, academic interests and vocational goals. This position is for one of two Co-Directors of College Counseling responsible for advising, supporting, and accompanying students and their families through the journey of the college admissions process so that it can be authentically transformational for a young man, as well as enhancing Cistercian’s strong relationships and reputation with colleges and universities. Reporting directly to the Headmaster, each Director provides grade-appropriate college process programming from the 9^th grade leading up to junior year when 20-25 students are formally assigned. The responsibility of knowing each young man and helping him come to better know and understand himself is vital.

RESPONSIBILITIES

Support Students and Families

• Provide empathetic expertise and transformational guidance throughout the college process
• Prepare counselor recommendations for 20-25 seniors; prepare and transmit Cistercian’s supporting documents to colleges and scholarship organizations
• Offer effective inspiration for and feedback on students’ college applications, personal statements, supplemental essays, as well as offer inspiration for and feedback on students’ applications for pre-college summer programs
• Offer effective assistance with college interviews as needed
• Host occasional informational evening and weekend events for students and parents: grade-level college nights, financial aid services, college representative visits, etc.
• Maintain open, positive, and responsive communication with students and parents
• Share and promote scholarship, academic, summer program/internship information

Support Administration and Faculty

• Compile statistics on college applications and matriculations (Cistercian currently uses Scoir)
• Counsel faculty and coaches on how to support students through the college selection process and how to write effective letters of recommendation
• Coordinate with the Director of Communications to ensure that college counseling web pages are current and informative and to publish the annual Cistercian College Profile
• Work with the Standardized Testing Coordinator to support the administration of AP and PSAT testing through advising students and parents about appropriate testing goals
• Give advice and perspective about the role of standardized testing (SAT and ACT), including early assistance in how to approach testing, how to determine which test to take, and when to prep, etc.

Liaison to College Admission Offices

• Clearly articulate the uniqueness and strengths of both the Cistercian Program and its students
• Work with admissions offices throughout the country (and globally if appropriate) to maintain a comprehensive understanding of the college admission landscape and to support students as applicants
• Oversee visits of college admission representatives to Cistercian
• Participate in professional activities that promote the goals and students of Cistercian, such as conferences with NACAC, TACAC, College Board as well as visiting colleges and universities

SPECIFIC SKILLS AND ABILITIES

• A thorough understanding of the application process at public and private colleges and universities, and of the evolving college-admission landscape
• Excellent writing, public speaking/presenting, and interpersonal skills to communicate proactively, empathetically, and effectively with constituent groups from diverse backgrounds (students, parents, faculty, staff, administrators, and admissions officers)
• Excellent relational skills and knowledge of the developmental needs of high school students in guiding them through a transformative journey toward self-knowledge and college admission
• Ability to maintain both a big-picture mission-oriented focus as well as attend to critical details
• Ability to work under pressure and meet deadlines, while handling multiple assignments
• Deep knowledge of the financial aid processes and services in college application
• Willingness to travel to visit colleges and participate in admission conferences

QUALIFICATIONS AND COMPENSATION

• Bachelor’s degree required; master’s degree preferred
• 5-10 years’ experience in selective college admission and/or in a high school college counseling office
• Compensation commensurate with experience.